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A committee of experts in their respective fields is organized each year by a chairman who is appointed by the president of the Academy. Approximately 40 people constitute the Scientific and Technical Awards Committee, representing cinematography (production and technical), digital imaging, electronics and research, film and laboratory, lighting and equipment, mechanical or optical effects and engineering, production, projection, exhibition techniques and sound.
Letters are sent to individuals and companies known to be concerned with the tools and techniques of filmmaking in an annual canvass asking for information about new devices or methods that have been used on the production of feature films. Accompanying the letter are an entry form, the Academy's rules for the award category and a copy of established guidelines that help the committee weigh the eligibility of the applications. Entry forms are returned to the Academy within the time allowed for compiling the applications and distributing the information to members of the committee.
All of the entries are numbered and bound into a volume, which is then sent to each of the committee members. A meeting notice is attached and the committee begins an arduous program of study and debate on the submitted items.
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